Bids & Purchasing

Current Bids

Bid #2223-04: Fuel Card Lock Service for Unleaded Gasoline and Diesel

Notice is hereby given that the governing board (“Board”) of the Gilroy Unified School District (“District”) will receive sealed bids for Bid #2223-04: Fuel Card Lock Service for Unleaded Gasoline and Diesel.

DEADLINE: Bids shall be sealed and clearly marked with the GUSD Bid Name and Number and received up to, but no later than 2 p.m. Tuesday, April 11. 

Bids shall be received at: Gilroy Unified School District Purchasing Department, 7810 Arroyo Circle Gilroy, CA 95020.

Bids will be opened at the above stated time and place, however, no commitment will be made at that time until all bids are evaluated for pricing, specifications and other pertinent information. Any nonconforming or incomplete bids may be rejected. Bidders must comply with the instructions contained in the bid package. It shall be the full responsibility of all bidders to insure that bids are delivered to the above office by the time and date stated. Facsimile (FAX) or e-mail copies of the bid will not be accepted. The District will not be responsible for late deliveries by U.S. mail or any other means.

Copies of the bid package are available here, may be obtained from Gilroy Unified School District Purchasing Department at the address above or by calling (669) 205-4000. All questions regarding bid, the terms and conditions shall be submitted in writing no later than March 30, 2023, to the Purchasing Agent at the address noted above.

NOTICE TO BIDDERS AD
Bid #2223-04: Fuel Card Lock Service for Unleaded Gasoline and Diesel

BID DOCUMENTS
Bid #2223-04: Fuel Card Lock Service for Unleaded Gasoline and Diesel

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Pre-Qualification

California Assembly Bill (AB) 1565 went into effect on January 1, 2014.  AB 1565 requires ALL General Contractors and M/E/P Subcontractors be prequalified, if the project is valued at $1 million or more and funded whole or in part with State Facility Bond funds, per …

Public Contract Code 20111.5 enables districts to require prime contractors to be prequalified prior to accepting bids.

Public Contract Code 20111.6 requires the district to do so for certain projects. This applies to prime contractors and MEP sub-contractors with the following licenses:

• General Contractors (A and B), Mechanical, Electrical, and Plumbing subcontractors (C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and C-46)
• The District must receive complete applications at least ten (10) business days prior to the scheduled bid opening on any advertised project in order for the candidate to qualify for a project in excess of $1,000,000 and partially funded by the State. Pre-qualification approval will remain valid for one (1) calendar year from the date of notice of qualification except as noted in the pre-qualification documents. 

Read the Law

CUPCCA (informal bidding)

• Public projects of sixty thousand dollars ($60,000) or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order. (b) Public projects of two hundred thousand dollars ($200,000) If all bids received are in excess of two hundred thousand dollars ($200,000), (c) the governing body of the public agency may, by the adoption of a resolution by a four-fifths vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable.
• per Public Contract Code 22032 and Public Contract Code 22034 

Gilroy Unified School District has contracted with Colbi Technologies to provide a web-based process for prequalification called Quality Bidders. 

Register with Quality Bidders

• For detailed instructions in completing your application, please navigate to the bottom of the page from this link: Contractor Instructions

Contact Paul Nadeau, Director of Facilities Planning and Management with any questions at paul.nadeau@gilroyunified.org or (669) 205-7921.  You may also contact qbsupport@colbitech.com with any questions about the use of the Quality Bidders web-based tool.

Thank you for your interest in prequalifying and working with Gilroy Unified School District.

Approved Contractors List

Approved Contractors List for CUPCCA

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Contract Bid Threshold

Effective Jan. 1, 2023: In accordance with requirements of the Public Contract Code Section (PCC §) 20111(a), the State Superintendent of Public Instruction adjusted the bid limit that governs competitive bid contracts. The bid limit was increased by 10.32% to $109,300 ($99,100 in 2022). This higher bid limit only applies to (1) the purchase of equipment, materials, or supplies to be furnished, sold, or leased to the school district; (2) services, except construction services; and (3) repairs, including maintenance as defined in PCC § 20115, that are not public projects as defined in PCC § 22002(c). The $15,000 threshold for construction contracts under PCC § 22002(c) remains unchanged.