How To Address The Board
The Board of Education encourages participation in its deliberations and has tried to make it convenient for the public to express their views to the Board.
PUBLIC COMMENT ON AGENDA ITEMS
If you wish to address the Board on an agenda item, please obtain a card that is on the table along with the agenda; fill the card out completely and give it and any supporting materials (e.g. copies of your remarks, charts or graphs, copies of articles or reports) to the recording secretary sitting at the desk next to the dais. Please turn your card in prior to the presentation of the item you wish to address. The recording secretary will see that your card and materials are presented to the President of the Board of Education, who will call upon you at the appropriate time during the discussion of that agenda item. At regular meetings, the Board will follow this format for major agenda items:
• staff presentation
• preliminary Board and staff discussion
• community participation (public comments)
• Board deliberation and decision, if appropriate
During study sessions and special meetings, this format may vary.
PUBLIC COMMENT ON NON-AGENDA ITEMS
If you wish to address the Board on an item that is not on the agenda, you may speak during the "GENERAL PUBLIC COMMENT" which generally is held at the first opportunity before otherwise regularly agendized Board items. Board members are legally prohibited from discussing non-agenda items and, therefore, will not respond to items presented during General Public Comments.
Board agendas are very full and time is limited. For that reason, we request that you speak only once on an item and that you limit your remarks either when addressing an agenda item or when speaking in the General Public Comment to a maximum of three minutes. If numerous individuals request to speak on a particular item or in the General Public Comment, the Board President may limit the total time allocated to that item, thereby reducing the time for each speaker.
REQUESTING ITEMS ON AN AGENDA
Any Board member or member of the public may request that a matter within the jurisdiction of the Board be placed on the agenda of a regular meeting. The request shall be submitted in writing to the Superintendent or designee with supporting documents and information, if any, at least two weeks before the scheduled meeting date. Items submitted less than two weeks before the scheduled meeting date may be postponed to a later meeting in order to allow sufficient time for consideration and research of the issue.
The Superintendent, in consultation with the Board President and Vice President, will determine whether a request is within the subject matter jurisdiction of the Board and at which upcoming regular Board meeting the item will be scheduled. Items not within the subject matter jurisdiction of the Board may not be placed on the agenda. The person who requested the item will be allowed three minutes at the meeting to present the information to the Board. Following this presentation the Board may address the issue, put the issue on a future agenda for more discussion and action, refer the issue to the administration for follow-up, or take no action.
For the full text of Board Bylaw 9322, please click here.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, the District will make reasonable arrangements to insure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact Gilroy Unified School District at 408-847-2700 at least 48 prior to the meeting.